But this is incorrect. Extremely useful phrases. 45. Dear Mr/Ms Jones 3. Do you always begin your emails the same way? Therefore, it makes sense to store your emails in an organized way for future use. © 2015-2022 Impactful English | All rights reserved. 7. 2. In this list we look at how to make requests, complain, apologise and give bad news. All the best, Here are some phrases and conventions which you may find useful when writing letters and emails in English. Required fields are marked *. I’m sorry for the delay. But if you use the person’s name, you should end with Yours sincerely. 52. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. I hear congratulations are in order. Save my name, email, and website in this browser for the next time I comment. If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. 19. Email in English - Phrase for Referring to Attachments 1. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person. Excellent. Do you take too long writing English emails at work? From time to time. 14. It is very important to write an email with brief relevant content using simple words and phrases. Be careful driving. I hope you are well. Formal 1. The introduction – taking too long to start the email and express the reason why you are writing. All expressions are suitable to use in a work/business context. 2. 6) Thanks again for your help. 3. The word “attachment” refers to the document or image that you have included in the email. Email has become an inevitable part of everyday life. Nicki is a highly qualified, experienced English teacher for foreign learners. You have made a great contribution to the project. How to Write an Email to Make … Thanks for the feedback Kalinka , Your email address will not be published. Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. As agreed, we will schedule the XYZ delivery between 9 and 11 am. She loves helping English learners to learn real English and communicate with confidence! As you read each phrase below for the first time, say it aloud four times. I am writing in reference to…. 34. This email is just to let you know that... Just a quick reminder that… I would like to [action]. May 9, 2017/ Steven Hobson / Business English, Email. -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. When you need to write a related email, just copy, paste, and adapt, which will save you time. To whom it may concern: (Use a colon after this phrase. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink. I have some information for you about…. 2) I hope you are doing well. 3. You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. You probably write a large chunk of emails with a similar purpose. Dear Sir/Madam, If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. If you feel insecure about writing English emails, I recommend Grammarly. 4. Thanks for your email. Opening Business Email Phrases in English. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! Please accept our apologies for… Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! 58. I just heard you got the Manager’s job. There are a few rules that need to be followed to make it a perfect email. English Slow Normal; Be. Dear Dr Smith, (note: First names are NOT used. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. 39. Yes, they are so easy to use, aren’t they?! While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. English emails for work don’t always have to be formal, but they do have to be professional. Hope you're enjoying your holiday. 33. Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. (They’re short phrases.) 6. Most Common Business Email Phrases in English. Hello Claire, 3. Hello Eleanor 3. I hope you get a chance to use those in your next email . Everyone knows it. Formal. I hope all is well. Cheers, (Very informal). If you see a phrase that you think you could use in the future, copy it to your stock list. 16. 7. 26. I am writing to… apply for the position of… / to ask for further information about… To whom it may concern: (especially AmE) 4. 3. He likes it very much. Could you kindly let me know whether you can send…? Useful phrases for opening emails. 30. careful. For better organization, you will find the 67 expressions categorized by topics. Print or save the useful image below so that you are never stuck for words when writing English emails! I hope you enj… 38. Good luck with…. I would … If you require any further information, feel free to contact me. I’m afraid I don’t understand what you mean by XYZ. (Expression for “closing”). Thanks for the email, David. Hi John. Click here for a free account. 10. Thank you, 1. 1. However, business jargon has its place in the enormous salad of English vocabulary. In the English Vocabulary lesson, you will learn 80 common English Phrases. Everything’s clear on ABC, but you’ve lost me on XYZ. 31. This is the world’s most accurate grammar checker. Thanks for getting back to me. Email Writing: How to Refer to Attachments mybusinessenglish.commybusinessenglish.com Friday, 30 August 13 40. He shares his knowledge and experience in his articles based on current marketing trends. 4) I hope this finds you well. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. Sincerely, 25. Everything is ready. 53. 22. We often hear how writing emails in English can cost just too much time. 27. The introduction – taking too long to start the email and express the reason why you are writing. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. 67. To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. I’m afraid I will not be able to attend the opening day due to… 15. Congratulating somebody on a new job or position. Could you send me…? 59. Best regards, The purpose of this email is to update you on the status of the packaging for your product… 36. 20. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. Using stock expressions also helps you to avoid getting into bad writing habits. Writing with the correct degree of formality – formal, semi-formal, or informal. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. 8. Topics are divided by the beginning, middle, and end sections of an email. Kind regards, Thank you very much for taking the initiative to find a solution to the problem. 47. Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. One phrase I see a lot in emails is: “Please advice”. Let me know if you need anything else. I understand ABC, but could you please clarify what you mean concerning XYZ? Hope you had a nice break. In order to notify the recipient about the attached files, use the phrase Please find attached. Dear Sir/Madam 2. Take action now and start building your stock expressions today. 9. Hi Dennis, 2. I am pleased to inform you that your order is ready. Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. Warm regards, The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. Dear Mr/ Ms Jones, 5. I’m just writing to confirm the time of our meeting…. Need help getting that email started? 3) I hope you had a great weekend. 35. He's very annoying. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. 37. (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. 64. email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. Die Phrasen-Sammlung Kategorie 'Geschäftskorrespondenz | E-Mail' enthält Deutsch-Englisch Übersetzungen von gebräuchlichen Begriffen und Ausdrücken. 2. 17. 54. Your email address will not be published. I am writing in reference to… 48. Steven is a business English coach, a certified life coach, writer, and entrepreneur. 7) It was great talking to you. How are you? Well, this is a fair point because you should be constantly improving your email writing. Within each topic, the expressions are in order of formality (1st – more formal. One solution that works for many people is to begin building a “toolbox” of useful phrases. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! You will frequently come across new expressions, particularly when receiving emails from other people. 43. Tags business EnglishEnglish emailsVocabulary. If you can’t understand idioms you will not be able to understand the context. I hope you had a great trip. The design work you did for the site was outstanding. I look forward to meeting you again next week. There are 3 common challenges non-native speakers face when writing English emails: 1. The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. 23. Andželika Community member. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. Congratulations on the new position. 49. Then, print this list of phrases. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation Best wishes, 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. By adding these at the beginning of your emails you will sound more friendly and social. Instead, you would start with “Dear” and the name of the person you’re writing to. I’m sorry, but I can’t make it to the meeting. Good idea. Dear Sir or Madam, 3. 4. We would like to apologize for any inconvenience caused. 65. Then adapt them to personalize your message. Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. Opening greeting to one person. Please let me know if you have any questions. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. 61. 8. Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. Here are some more business email and letter phrases. He's very famous. 5. 46. This is how bad writing habits are formed. There are 3 common challenges non-native speakers face when writing English emails: 1. We are extremely sorry for… Writing an informal letter. He helps international professionals build confidence and improve fluency speaking English in a business environment. 62. 13. Thank you for your prompt reply. 29. Could you please provide more details? This lesson covers the following: When informality is encouraged and common Help! I’m contacting you regarding the analyst position… Well done for getting promoted. I am writing with regard… to my purchase of… / to the complaint you made yesterday. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! 28. Don't worry. Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: Congratulations on getting the new Manager position. Thanks for your email … I … 6. He's right. Any additional information would be greatly appreciated. If you have any questions or concerns, don’t hesitate to let me know. Thanks for these patterns. 12. I’m glad you liked the section on positive responses Mahendra. 18. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. Which means being objective, polite, and accurate with spelling and grammar. How to Learn Basic Phrases in English. Hi Alfred 2. Could you please send me…? Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? I don’t want to just copy and paste them.”. Regarding the new proposal, are you saying that we should omit the free add-ons? Apologies for taking a long time to get back to you. Yes, four times! When we make a request This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. Common Verbal Phrases in English. I’d like to wish you all the best for… 41. I hope you had a good weekend. Can you translate this for me? 42. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. Dear Sir/ Madam, 2. Not a comma.) Formal and Informal Email Phrases – from Greetings to Closing Phrases! Regards, Dear John, In this article, we will explore the main challenges non-native speakers face with English emails, and how to overcome these challenges by taking advantage of stock expressions. English email phrases you can copy and paste! 51. 55. If you have any questions or concerns, don’t hesitate to let me know. How to start and informal and/or formal email Formal email greetings / opening sentences. 50. 32. This is just a friendly reminder to ask you to send… By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! 57. (e.g. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. I would appreciate your immediate attention to this matter. It is hard because there is so much to learn. Is there any chance you could send me…? When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. 5) Just checking in. So this article is going to be very helpful for writing perfect emails for professional purposes. 44. 63. I wanted to… let you know that… / tell you about… / ask you if…. “I want to actually know these common email expressions. Last – more informal). To whom it may concernFirst names are not usually used in these kinds of emails. Please share it. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. 2. 21. I’d love to hear if you use any of these English email phrases . I wanted to update you on… Just a quick note to tell you that… Best, Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. I hope everything goes well with… Chicago is very different from Boston. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. A common problem. Do you have friends or colleagues who might find this article useful? Download my e-book on the most common mistakes advanced English speakers make! 11. 218K views. He's coming soon. Thanks for the update. I hope this email finds you well. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. 24. 5. 66. It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Tip #3 Keep on building your stock expressions. I’m writing to let you know about sales results for this quarter… You can take pride in the work you have put into this project. 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . I look forward to hearing from you soon. As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. 60. I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. 56. I am writing to inquire about… (note: “inquire” is more common in American English) I am writing in reference to the delivery in Shanghai next month. 1…